Psychologist

As psychologists, you play an important role in helping our clients recover from their transport accident injuries.

We can pay the reasonable costs of your patient’s psychology and neuropsychology services, without prior approval, when they are required as a result of a transport accident injury.

Patient consultations, assessments and recommendations and travel are covered, with some needing prior approval. Family counselling is covered, with the Family Counselling Allowance applying for each family.

If your patient's accident was prior to 14th February 2018 they may need to meet the medical excess before you can invoice the TAC for treatment.

Click on the links below to see the full Psychology and Neuropsychology guideline, to view the fee schedule and to find any documents and forms you may need.

Psychologist and Neurospychologist Guidelines

This guideline should be read in conjunction with the general provider guideline: What do I need to know about working with the TAC?

Who can provide psychology and neuropsychology services?

You can provide psychology services if:

  • You are registered under the Health Practitioner Regulation National Law (e.g. AHPRA) to practice in the psychology profession (other than as a student/probationary psychologist).

Who can provide neuropsychology services?

You can provide neuropsychology services if you are a psychologist who has:

  • An accredited qualification in clinical neuropsychology with endorsement as a clinical neuropsychologist in their registration.

We prefer that treating psychologists have knowledge and skills in the assessment and treatment of people with problems relating to post-traumatic mental health.

What we can pay for

We can pay the reasonable costs of your patient’s psychology and neuropsychology services, without prior approval, when they are required as a result of a transport accident injury.

Patient consultations

  • Individual consultations.
  • Group consultations.

Family counselling

  • Family counsellingto family members of an eligible client, when paid as a part of the claim of a person who dies or is severely injured as a result of a transport accident. Contact us to check client or family member eligibility.

The Family Counselling Allowance applies per claim, regardless of how many eligible family members access this service. The applicable amount for each claim is dependent on when a family member first accessed the service. This allowance is the maximum amount we can pay for family counselling, as set out in the Transport Accident Act 1986. This amount is indexed annually.

Note: “Family member” refers to any member of the immediate family (i.e. partner, parent, sibling or child) of the person who dies or is severely injured as a result of a transport accident. A parent of a dependent child includes:

  • A person who has day-to-day care and responsibility of the child, with whom the child is normally resident.
  • A guardian of the child.

Travel

  • Travel to conduct treatment in the community, where this is clinically justified.

Travel time can be paid for travel to and from your practice address and your patient's residence. Where more than one patient is visited in a single travel period, total travel costs should be apportioned equally between patients.

Assessments and recommendations

The following reports and assessments require prior approval from us:

Psychologists and neuropsychologists:

Neuropsychologists:

Other things to note

Medical excess

For accidents that occurred prior to 14th February 2018 a medical excess may apply. Visit the medical excess page to see if it applies to your patient.  If the medical excess applies you will need to invoice the client directly.

Patients with a severe injury

  • If your patient has a severe injury, the discussion, referral and approval of services may form part of the independence planning process between your patient's treating team and our TAC coordinator.
  • If your patient already has an individualised funding package, psychology and neuropsychology services may be included as part of that.

How much we can pay

We can pay for services in line with our psychology fee schedule.

What we cannot pay for

We cannot pay for:

  • Services that are included as part of a hospital inpatient bed fee.
  • E-therapy services that are not endorsed by Mindhealthconnect, or are free to the public.
  • Neurotherapy treatment.

Fee Schedules

Psychology Services

Effective 1 July 2018

For Psychology services provided on or after 1 July 2018
Registered for GST
Service DescriptionTAC Item NumberMaximum Payment Rate
Hourly Rate
Pro rata in units of 15 minutes to a maximum of one hour.
Any consultations greater than one hour will require pre-approval  from TAC.
90000$162.78
Group Rate (per person, up to 10 persons)90007$41.99
Family Counselling (up to the maximum allowance)90001$162.78
Travelling for treatment
(prior approval required).
Pro-Rata rates in units of
15 minutes apply
.
90010$162.78
Travel time claimed in association to an assessment of a client which is carried out at TAC's request. 
Pro-rata rates in units of 15 minutes apply.
90011*$179.16
Psychologist Standard ReportTSP010*$268.73
Mental Health (Psychology) Treatment Plan90050*$137.00
Mental Health (Neuropsychology) Treatment Plan90060*$182.68
Mental Health (Psychology) Treatment Review90055*$137.00
Mental Health (Neuropsychology) Treatment Review90065*$137.00
Mental Health
(e-Therapy)
This Way Up Clinic package
90070$59.07
For Psychology services provided between 1 July 2017 and 30 June 2018
Registered for GST
Service DescriptionTAC Item Number2017/18 Maximum Payment Rate
Hourly Rate
Pro rata in units of 15 minutes to a maximum of one hour.
Any consultations greater than one hour will require pre-approval  from TAC.
90000$159.31
Group Rate (per person, up to 10 persons)90007$41.09
Family Counselling (up to the maximum allowance)90001$159.31
Travelling for treatment
(prior approval required).
Pro-Rata rates in units of
15 minutes apply
.
90010$159.31
Travel time claimed in association to an assessment of a client which is carried out at TAC's request. 
Pro-rata rates in units of 15 minutes apply.
90011*$175.34
Psychologist Standard ReportTSP010*$263.00
Mental Health (Psychology) Treatment Plan90050*$131.49
Mental Health (Neuropsychology) Treatment Plan90060*$175.34
Mental Health (Psychology) Treatment Review90055*$131.49
Mental Health (Neuropsychology) Treatment Review90065*$131.49
Mental Health
(e-Therapy)
This Way Up Clinic package
90070$57.67
For Psychology services performed by a provider who is not registered for GST
Not Registered for GST
Service DescriptionTAC Item Number2018/19 Maximum Payment Rate2017/18 Maximum Payment Rate
Hourly Rate
Pro rata in units of 15 minutes to a maximum of one hour.
Any consultations greater than one hour will require pre-approval  from TAC.
   
Group Rate (per person, up to 10 persons)   
Family Counselling (up to the maximum allowance)   
Travelling for treatment
(prior approval required).
Pro-Rata rates in units of
15 minutes apply
.
   
Travel time claimed in association to an assessment of a client which is carried out at TAC's request. 
Pro-rata rates in units of 15 minutes apply.
9GF011$162.86$159.39
Psychologist Standard Report   
Mental Health (Psychology) Treatment Plan9GF050$122.15$119.54
Mental Health (Neuropsychology) Treatment Plan9GF060$162.86$159.39
Mental Health (Psychology) Treatment Review9GF055$122.15$119.54
Mental Health (Neuropsychology) Treatment Review9GF065$122.15$119.54
Mental Health
(e-Therapy)
This Way Up Clinic package
N/A 

Forms and brochures

View e-therapy - online mental health and persistent pain resources

e-therapy - online mental health and persistent pain resources

Summary:

E-therapy programs are generally free web-based support programs where people can access information and counselling to assist them in managing persistent pain or mental health issues such as anxiety and depression.

E-therapy services are for people experiencing persistent pain, distress or mild to moderate symptoms of mental disorders, particularly stress and anxiousness or depressive like symptoms.

You might want to talk with your treating health practitioner or a mental health professional at the same time you're using an e-therapy service, or if you feel that your symptoms are not getting better during or after the service.

Generally most e-therapy programs are free. You should therefore contact the TAC before accessing any e-therapy service that requires payment.

View Independence Plan - Information for providers

Independence Plan - Information for providers

Summary:

As medical and health providers, you play a critical role in helping your seriously injured client maximise their independence and achieve their goals. The Independence Plan documents the work done by you and other members of the treating team, and acts as a central reference point for everyone.

View Mental health (psychology): treatment plan

Mental health (psychology): treatment plan

Summary:

For registered psychologists – complete this form, when requested by us, when our clients have a mental health condition caused by their transport accident. You will need to provide details of current diagnosis, risk factors and a proposed care plan and progress measures.

For help completing this form, see the separate notes document.

View Mental health (neuropsychology): treatment plan

Mental health (neuropsychology): treatment plan

Summary:

For registered psychologists – when our clients have a cognitive, behavioural and/or mental health condition caused by their transport accident, complete this form to request funding beyond an initial neuropsychological assessment. You will need to provide details of current neuropsychological status, risk factors and a proposed care plan and progress measures.

For help completing this form, see the separate notes document.

View Mental health (psychology): treatment review form

Mental health (psychology): treatment review form

Summary:

For registered psychologists – when requested by us, complete this form to report on the progress and/or effectiveness of our client’s mental health treatment plan. This form should also be used when the treating practitioner anticipates significant variations to a client's condition, goals, or the duration and amount of treatment required.

For help completing this form, see the separate notes document.

View Mental health (neuropsychology): treatment review form

Mental health (neuropsychology): treatment review form

Summary:

For registered psychologists – when requested by us, complete this form to report on the progress and/or effectiveness of our client’s neuropsychology treatment plan. This form should also be used when the treating practitioner anticipates significant variations to a client's condition, goals, or the duration and amount of treatment required.

For help completing this form, see the separate notes document.

Working with the TAC

Below you will find information relevant to all providers about working with TAC clients, including:

  • How to register
  • Approvals process
  • Travel
  • Compliance requirements
  • Medical excess (for accidents before 14th February 2018)
  • Requests for further information
  • Subsequent, pre-existing and non-accident related injuries
  • Treatment by a family member
  • How to get paid
  • What we cannot pay for

Click on the General Provider guideline below to find out more.

General Provider Guidelines

If you are a registered TAC provider, you can provide treatment and services to our clients when they:

  • Are required as a result of a transport accident injury.
  • Are safe and effective.
  • Promote recovery, functional independence or self-management.

How to register as a provider

To register, you may:

During the registration process you may be asked to provide evidence of your qualification or other documentation requested by us.

What we can pay for

Approved services

The following services are approved for all our clients:

  • ambulance
  • hospital (including surgery for the first three months from the date of accident)
  • medical  (including medical imaging)
  • pharmacy
  • allied health
  • mental health
  • domestic services and gardening
  • interpreting services
  • equipment under $1,000

We do not require requests, clinical notes or reports before we will pay for the above services.

Other services

We must approve in writing any services not listed above.

Requests for approval must be in writing from an appropriately qualified health professional and include the following information:

  • claim number
  • transport accident injury being treated
  • type of treatment or service being requested
  • rationale as to why it is required
  • proposed date of the service/treatment
  • number of services proposed or expected duration
  • date treatment will be reviewed
  • functional goals/outcome measure that will be used to evaluate the treatment
  • self-management strategies in place

We will consider the principles of the Clinical Framework when considering whether a treatment or service request is reasonable and appropriate. We will then respond to written treatment and service requests as set out in our TAC Service Charter.

Travel

We can pay the reasonable cost of travel without prior approval where:

  • It is clinically justified for you to conduct treatment in the community, or you are the most appropriate option in that locality, and
  • The treatment has an associated scheduled fee/item number.

The following requirements apply:

  • Travel time will only be paid for travel to and from your practice address and the patient’s residence or place of appointment.
  • Where you visit more than one TAC client in a single travel period, total travel costs should be split equally for each.
  • If you book multiple appointments on the same day, please organise them efficiently, as we cannot pay for down time between appointments.
  • When invoicing for travel, keep a record of travel details – points of origin, destination and duration of travel – in case we need it.

Other things to note

As providers, you are expected to:

Health professionals should also follow the principles of the Clinical Framework for the Delivery of Health Services (Clinical Framework) into their clinical practice. This is based on the following principles:

  • Measurement and demonstration of the effectiveness of treatment.
  • Adoption of a biopsychosocial approach.
  • Empowering the client to manage their injury.
  • Implementing goals focused on optimising function, participation and/or return to work/health.
  • Base treatment on best available research evidence.

Medical excess (applies to accidents before 14th February 2018)

Client's whose accidents occurred prior to 14th February 2018 are required to pay the first $629 of treatment costs for medical services (excluding hospital and ambulance) before the TAC can fund their ongoing treatment unless:

  • the client or an immediate family member were admitted to hospital as an inpatient; or
  • an immediate family member dies as a result of the transport accident.

If a TAC client hasn't reached the medical excess, you need to invoice them directly for any medical treatment and services they receive. Bulk billed services can be used to reach the medical excess amount.

Once the client has provided a declaration to the TAC that they have reached their medical excess, you can begin invoicing the TAC directly.

You can find out if a client is subject to medical excess by:

  • using the medical excess tool
  • checking if they are available to invoice using Lantern Pay
  • checking client correspondence via the client’s letter or myTAC app

When further information is needed

In some cases we may contact your patient or yourself to seek further information about the treatment or service. We will send in writing any requests for reports or information.

We can release a treatment report to the client, another health practitioner or the client's legal representative upon receipt of a verbal or written request from a client or their legal representative.

If you are a health practitioner, clinical notes will be paid for in accordance with Schedule 2 of the Health Records Regulations 2012 and under the guidelines set out in the Health Records Act 2001.

See the relevant provider guideline or policy for information relevant to these services.

Subsequent, pre-existing and non-accident related injuries

Notify us if your patient has sustained a subsequent or exacerbation of an existing injury.

  • Where a pre-existing injury has become aggravated as a result of a transport accident, we will fund treatment for the exacerbation of that injury.
  • When a patient is being treated for non-accident related injuries at the same time as accident related injuries, you may only invoice us for the treatment relating to the patient’s accident related injury.
  • We will only accept liability for an injury sustained after the transport accident if it is established that a patient’s subsequent injury is a direct result of the injury or injuries originally sustained in the transport accident.

Treatment by an immediate family member

We cannot pay for treatment or services provided by a member of a client’s immediate family, unless exceptional circumstances exist such as:

  • Treatment was provided in an emergency situation.
  • A client resides in a remote area and the distance to access an alternative health care professional is excessive.

When the TAC client has been treated by a family member, care should be transferred to another suitably qualified healthcare professional as soon as practicable.

How to get paid

Use LanternPay

If you’re an eligible provider, LanternPay lets you:

  • check if your patient or client has a TAC approved claim.
  • submit invoices online.
  • view payment decisions immediately.
  • receive payment the next business day.

To find out more about LanternPay and to register, watch our short video or visit www.lanternpay.com/TAC.

Mail your invoice

You may also invoice us by mail. Services subject to GST must be submitted on a GST compliant invoice. Your invoice must include:

payee details

  • group/company/agency
  • ABN
  • TAC payee number (if you have one)
  • billing address and practice/clinic address

client details

  • given and family names
  • TAC claim number

service details

  • name of service provider and Medicare number (if applicable)
  • date of service and time of service (if applicable)
  • TAC item number as per the TAC fee schedule
  • duration of service
  • itemised fee
  • service location (if different to practice address)
  • total charge for invoiced items

If multiple providers are required on one invoice, you must clearly identify the service listed under each service provider. Duplicate accounts, such as statements, photocopies or facsimiles will not be processed for payment.

Send your invoice to:

Transport Accident Commission (TAC)
GPO Box 2751
MELBOURNE   VIC   3001

Payment dates

We process invoices each week. Payment will be made to your bank account.

Is this your first TAC invoice?

In order to receive payment in your bank account, please complete an EFT/Direct Deposit Authority form.

Note:

Invoices you submit to us should accurately reflect the goods and/or services that have been provided. Inaccurate, inappropriate or fraudulent invoicing may result in requests for supporting documentation, prosecution, recovery of inappropriately paid funds or other actions.

If you become aware of an error in your invoicing for services provided to our clients, or where there is a concern over the accuracy of the payments that we have made, contact us on 1300 654 329 to rectify the situation.

What we cannot pay for

Services

We cannot pay for:

  • Services for a person other than the client (except for family counselling where applicable).
  • Services subcontracted to, or provided by, a non-registered provider.
  • Services provided outside the Commonwealth of Australia.
  • Services where there is no National Health and Medical Research Council level 1 or 2 evidence that they are safe and effective. See: Non-established, new or emerging treatments and services policy.

Expenses and travel

We cannot pay for:

  • The cost of telephone calls and telephone consultations between providers and clients, and between other providers, including hospitals. The exception is GPs coordinating return to work programs approved by us.
  • Downtime between appointments or travel expenses unrelated to a consultation.

Invoices

We cannot pay for:

Reports

We cannot pay for:

  • The same medical report provided more than once – for example, a re-issue of a previous report or multiple copies.
  • A consultation used for the purposes of preparing a medical report. When we request a report, please complete it using your existing clinical notes.